Title: Program Coordinator
Department: Programs and Engagement
Reports to: Deputy Director, Programs and Engagement
Status: Salaried, Non-Exempt
Salary Range: $50,000–$60,000
Schedule: Full time; occasional evenings/weekends required
About Headlands Center for the Arts
Headlands Center for the Arts is a multidisciplinary, international arts center dedicated to supporting artists; the creative process; and the development of new, innovative ideas and artwork. Where we are is as important as what we do. Our campus comprises a cluster of artist-rehabilitated military buildings, just north of the Golden Gate Bridge at historic Fort Barry in the Marin Headlands, a part of the Golden Gate National Recreation Area.
Headlands Center for the Arts provides an unparalleled environment for the creative process and the development of new work and ideas. Through a range of programs for artists and the public, we offer opportunities for reflection, dialogue, and exchange that build understanding and appreciation for the role of art in society.
Headlands Center for the Arts’ (Headlands) Programs and Engagement Department leads the organization’s programming, marketing/communications, and public engagement, with the goal of supporting artists and involving the public in the creative process. Headlands is at an important moment in its history. In 2022 it will celebrate its 40th anniversary, while at the same time launching new initiatives such as the Threshold and Bay Area Fellowships.
The Program Coordinator (PC) supports a high-functioning department and has excellent organization, communication, data management, and interpersonal skills. A strong candidate possesses a desire to do great work and a strong attention to detail. The PC successfully prioritizes among multiple projects and is an active contributor to the Programs and Engagement team. This position interfaces with staff across the organization, artists, and the public. A successful candidate will possess a positive and clear mode of communication and a collaborative work style. Under the supervision of the Deputy Director for Programs and Engagement, the Program Coordinator primarily supports the Fellowships and Artist in Residency Programs.
All of the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other non-related instructions as requested by their supervisor and guided by the needs of the team.
Artist and Fellowship Support
· Coordinate application processes for the selection of Fellowships, Awards, and Artist in Residence
· Budget preparation support and coordination
· Liaison with artists
· Monitor and support artist needs
· Provide on-site staffing for artist visits and meetings
Public Programs and Events
· Actively contribute to planning and execution of public facing events and programs
· Provide on-site greeting, orientation, and visitor service functions as needed
· Coordinate and track attendance
· Prepare and provide information on planning and status of artist and fellows programs across the organization
· Schedule meetings and track next steps
· Prepare event forms and manage scheduling processes
· Creatively problem solve and improve department systems and processes
· Demonstrated interest and high familiarity with contemporary art and other cultural disciplines
· Able to organize, plan, and complete multiple tasks with attention to detail
· Excellent communications and presentation skills
· Adapts easily to changing conditions
· Strong commitment to professional growth and team building
· Experience with or willingness to learn about diversity, equity, inclusion, and accessibility initiatives
· High levels of integrity, judgment, and interpersonal adeptness
· Proficiency in database management, Google and Microsoft Office Suite, and other computer software skills as required. Salesforce experience is a plus
· Due to the organization’s remote location, a reliable vehicle access is needed
· Frequently required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms
· Occasionally required to climb or balance; and stoop, kneel, crouch, or crawl
· Specific vision abilities required by this job include close vision and ability to adjust focus
· Must be able to do extended periods of work at a computer
· Must be able to assist with events, which includes lifting up to 25 lbs
· Must be able to work occasional nights and weekends
· Must be fully vaccinated and boosted against COVID-19
Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBTQIA community are strongly encouraged to apply.
Interested candidates should email a single PDF attachment that includes both a cover letter and resume to email@example.com. The subject line of your email should be “Program Coordinator/your name.” Please submit applications by Sunday, June 5, 2022.
Review of applications will begin Monday, June 6, 2022 and continue until the position is filled. Please note that due to the volume of applicants, only candidates who will be invited to interview will be contacted.
Equality Employment Opportunity Policy
Headlands Center for the Arts is committed to a diverse workplace and strongly encourages applications from all qualified individuals, as such Headlands is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. Headlands makes decisions based on the merits of each candidate.
Headlands Center for the Arts prohibits discrimination based on an individual’s race, color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality) national origin, ancestry, citizenship status, age, marital status or registered domestic partner status, uniformed service member or veteran status, physical or mental disability, medical condition, genetic characteristics or information, or any other basis protected by law. Headlands will afford equal employment opportunities to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.