About the Center:  

The Center is a non-profit organization presenting a rich and diverse array of artistic and cultural offerings. Through arts in education, quality programming, affordable rental facilities, and low-cost and free performances, the Center is able to enrich the lives of the community it serves. With a mission of bringing people together to discover, create and celebrate both the visual and performing arts, the California Center for the Arts, Escondido is the cultural center of North San Diego County. 

About the Role: 

This position assists the Performing Arts Department in running smooth day-to-day office operations.  This positions will oversee the studio booking process and clients, weekly receipt processing, quarterly music licensing processing, report auditing, committee meeting minutes and miscellaneous requests. 

If you are the ideal candidate and reasonably meet the outlined expectation of experience and qualifications, and if you would like to be a part of a rewarding environment, submit your resume and cover letter today! 

Application deadline: until the position has been filled.   

Please note: The Center is committed to a drug and alcohol free workplace. All employment offers are contingent upon successful completion of a drug screen and background investigation. The Center participates in E-Verify. 

COVID-19 Precautions and Requirements:

Personal protective equipment and masks are provided.  All employees are required to wear a mask.
Temperature screenings are required. 
Social distancing guidelines. 
Sanitizing, disinfecting, and cleaning procedures in place. 
Initial interviews are being conducted virtually.
Due to the ongoing nature of the COVID-19 pandemic, the Delta variant, and based on industry standards, this employer is requiring vaccination as a condition of employment.  Chosen candidates will need to show proof of vaccination prior to their initial interview.  This employer will make reasonable accommodations when possible for candidates who are unable to be vaccinated because of a disability, medical condition, or sincerely held religious belief.  If you believe you qualify for an exception, please let us know and be ready to provide documentation.

Department:  Performing Arts

Supervisor:  Theater Sales Manager

FLSA Category:  Non-Exempt, Hourly

Terms of Employment:  At Will 

Position Status:  Full-time (40 hours per week)

Annual Salary: $18-$20 per hour based on experience and qualifications

Benefits: The Center is proud to offer a competitive and comprehensive benefits package, to include: various health insurance options, flexible spending account, company-sponsored life insurance and AD&D, 11 paid holidays, generous PTO, work-life balance benefits and counseling through our EAP, a retirement savings account, training and development, complimentary tickets to selected shows, and much more.  

Position Objective: 

This position assists the Performing Arts Department in running smooth day-to-day office operations.  This position will oversee the studio booking process and clients, weekly receipt processing, quarterly music licensing processing, report auditing, committee meeting minutes and miscellaneous requests. 

Duties and Responsibilities:
Key duties and responsibilities include, but are not limited to:

Performing Arts Duties:

Oversee the studio booking process and clients
Process and submit weekly receipt submissions to accounting
Process and submit quarterly music licensing reports for the department
Assist with Artifax report auditing and ensuring reports are running smoothly to all departments
Attend committee meetings and take minutes as requested
 

Administrative Duties:

Update SOP’s and policies for the department as needed, under direction of management. 
Ensure shared drives and files are kept updated and orderly
Event Management scheduling and event audits (bi-weekly)
Prepare notes and reports for the department as requested
Preparation of power point presentations
Data entry across software: Artifax, Patron Manager, WordPress, Excel
Upload Pollstar reports, as requested from director. 
 

Miscellaneous:

Assist with hospitality setups and teardowns occasionally
Assist with estimate and settlement prep
Assist with staffing PA events and festivals occasionally

Knowledge, Skills, and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

Excellent written, communication, interpersonal and customer service skills. 
Strong attention to detail and ability to accomplish multiple priorities in a fast-paced work setting.
Computer skills with the ability to use various programs including Word, Excel, PowerPoint, email programs, and the Internet.
Demonstrated interest and knowledge of the Performing Arts and show management.
College education preferred but not required.
Discretion when dealing with high profile clients.

Education and Experience:

College education preferred: Associates or Bachelors. 
Office experience required. 
Performing Arts experience preferred.  
 

Physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

Must be able to regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 10 pounds, and occasionally lift and/or move 20 pounds.
Specific vision abilities required by this job include, close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk.

Working Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  The workspace is in an office environment. Noise levels vary, but can be moderate to high during programming and events.  While performing this job, the employee is exposed to weather conditions prevalent at the time with respect to both indoor and outdoor events. Temperature levels may include hot, cold, and mild. The noise level in the work environment may be low, moderate, and at times may be high.

The California Center for the Arts, Escondido is proud to be an Equal Opportunity Employer and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identify, age, disability, veteran status or any other protected factors under federal, state or local law.