Arts Jobs - DetailAdministrative Assistant
Performing Arts Workshop
San Francisco, CA
Performing Arts Workshop
$17 - 19.71 an hour, 40 hours/week
About Performing Arts Workshop
Performing Arts Workshop is a nonprofit organization established in 1965 with a mission to help young people develop critical thinking, creative expression and essential learning skills through the arts. Today the Workshop brings arts instruction to more than 4,200 students ages 3-18 each year. Our artists conduct 11-60 session residencies in world dance, music, spoken word poetry, and theater arts. To advance equity in education, we prioritize working with communities with fewer arts education resources available to them.
Performing Arts Workshop prioritizes employee advancement and retention. Previous administrative assistants have grown into other positions at the Workshop, including development associate and teaching artist. Other administrative assistants have transitioned directly into graduate school, with the support and backing of the Workshop.
Application Review Date: The first review date for this position is July 26, 2017. The position will remain open until filled.
Position Description: Reporting to the Director of Individual Giving, the Administrative Assistant has duties primarily in office support, technology support, and development. They are the first point of contact for the Workshop, work collaboratively across the organization, and provide staff support.
General office support: Serve as primary office greeter for visitors and phone calls; manage office calendar and special projects calendars; handle and direct incoming and outgoing mail; process bills for office expenses (phone, internet, rent, etc.); manage office supply inventory and ordering; manage outside vendors and contracts, e.g. tech support, utilities (phone, internet), copy machine, project specific experts (as needed); maintain office equipment; maintain office space tidiness; general office management needs as assigned
General staff support: Manage the Workshop staff meeting calendar and order meeting food; maintain staff contact lists; support office staff as needed with photocopying, collating, mailing, scheduling, note taking, and correspondence
Development support: fulfill donor gift receipts and recognition; maintain accurate and complete donor records including data entry, data cleaning, and reporting; provide support as needed in planning and carrying-out events such as donor appreciation events and student showcases; contribute to the development presence on Workshop social media channels; assist the development team on other fundraising projects as assigned
Board support: Assist the executive director in coordinating and planning board meetings and events; order food and refreshments for board meetings and retreats; take minutes and notes at board meetings; maintain board contact, committee, and email lists
Salesforce & technology support: Act as an administrator for the Workshop’s Salesforce, Mailchimp, Google Apps and general info email account; manage the tech support vendor; troubleshoot tech issues for staff when necessary; monitor the Workshop’s Survey Monkey account for internal use
Marketing and communications support: Assist with the production of the e-newsletter, website updates, donor communications, social media, and newsletter production and mailing
Special projects: Coordinate special projects as designated by the executive director and / or other senior staff
Required skills and qualifications:
Excellent attention to detail and ability to manage multiple ongoing tasks
Excellent written and verbal communication and interpersonal skills, including sense of humor and calm under pressure
Proven ability to work independently and take initiative in decision-making and problem-solving
Knowledge of computer applications, including Windows, MS Word, MS Excel, and Google Apps
Commitment to work in a fast-paced nonprofit environment that also values work/life balance
B.A. degree in liberal arts, arts administration, education, fine arts or equivalent professional experience
Personal connection to an equity and social justice-based mission
Knowledge/experience with web-based software; preference for Salesforce, Mailchimp, and Adobe Creative Suite applications
Project management experience
Knowledge of social media (Facebook, Twitter, Instagram, Wordpress, LinkedIn) and best practices
Interest in professional development and growth
Knowledge of and interest in the Bay Area arts education community
This is a full-time, hourly position at 40 hours per week. Salary range is $17-19.71 per hour dependent on experience, and includes medical and dental benefits. The nature of the position requires on-site presence for the work week.
Interested applicants may submit a resume and one-page cover letter by email to firstname.lastname@example.org, by fax to 415-776-3644, or by mail to:
Performing Arts Workshop
1661 Tennessee St, #3-O
San Francisco, CA 94107
Equal Employment Opportunity: The Workshop is an equal opportunity employer that embraces a diverse, multicultural work environment. The Workshop does not discriminate in employment on the basis of an individual’s race, color, national origin, sex, gender identity, gender expression, sexual orientation, religion, religious creed, ancestry, age (except minors), marital status, medical condition and disability, and the other bases prohibited by law.