California Arts Council

State of California

Arts Jobs - Detail

Lead Preparator
di Rosa

Napa, CA

POSITION TITLE: Lead Preparator


CLASSIFICATION: Contract; part-time

DURATION: July – December 2017

Summary: di Rosa seeks a qualified part-time Lead Preparator to oversee preparation and installation of exhibitions and assist with collections projects.

About di Rosa: di Rosa is a catalyst for transformative experiences with contemporary art of Northern California. Located on 217 scenic acres in the Carneros region of the Napa Valley, di Rosa offers a variety of exhibitions and educational programs for all ages and houses the foremost collection of Bay Area art in the world. A wide range of styles, media, and subject matter provides an overview of the creative energy and freedom to experiment that characterize this region of California. The property includes three separate galleries, a sculpture park, a 35-acre lake, and a wildlife preserve.


  • In collaboration with the curatorial and facilities teams, guest curators, and artists, plan the execution of di Rosa’s exhibitions and collection rotations.
  • Lead a team of on-call preparator staff to ensure the safe handling and installation of works of art for temporary exhibition in a timely fashion.
  • Prepare galleries for installation, including hiring and management of contractors as needed.
  • Arrange scheduling, technical, material and staffing needs for the installation and de-installation of exhibitions, including working directly with artists to realize commissioned or newly-fabricated works of art.
  • Recruit, train, and manage performance for on-call preparators.
  • Oversee proper safety training and specifications for all installation equipment, including power and hand tools.
  • Oversee curatorial preparation areas, including galleries and art storage spaces; inventory of supplies and materials; and tracking and upgrading of gallery-related AV gear, lighting and other equipment.
  • Assume primary responsibility for the maintenance of on-site exhibitions.
  • Work closely with the Curator to create expense projections in relation to project needs and budgets.
  • Work closely with the Curator to receive and return artwork and establish protocols for best art handling practices; supervise construction of crating, pedestals, cases, and other exhibition furniture.
  • Provide timely and accurate installation and gallery operations information to Curator to help liaison with other museum departments. 
  • Deploy a variety of techniques to visualize exhibition design, object placement, and furniture design. 
Job Requirements:
  • Bachelor’s degree in Visual Arts, Studio Arts, Design or similar field of study or commensurate work experience.
  • At least 3-5 years’ experience as preparator or in a similar position in a museum, gallery or arts organization.
  • Strong leadership skills, with at least 3 years’ supervisory experience.
  • Demonstrated knowledge of museum installation techniques.
  • Experience with art handling, storage, packing, crating and installation.
  • Thorough knowledge of building codes, construction techniques, materials and tools.
  • Ability to read building plans, specifications and diagrams.
  • Ability to perform a variety of building trades-skilled tasks.
  • Skill in the use and care of hand and power tools.
  • Proven organizational skills, with particular attention to detail and capacity to effectively manage multiple tasks and deadlines.
  • Excellent communication skills with ability to identify problems and resolve them quickly so that installations can function smoothly.
  • Ability to work effectively in partnership with people of diverse cultural backgrounds; ability to lead a team and foster collaboration with all members of di Rosa’s staff.
  • Familiarity with PC computer systems and software; Visio, Vectorworks, SketchUp, or other planning software; and The Museum System (TMS) knowledge preferred.

Working Conditions: Applicants must be comfortable with and enjoy nature, including native waterfowl and domestic peacocks that roam freely on the grounds. Must possess a car and valid driver’s license and be willing to work occasional nights and weekends.

General Time Commitment: This position will require an average of 2 days of work per work week (M-F) with occasional weekend hours. Additional hours related to exhibit installation.

Physical Demands: This position will include a large amount of moving between buildings and on event sites. It requires an ability to stand, walk, move and remain active consistently and for lengthy periods. Ability to lift 50 pounds.  Ability to perform routine bending, stooping, twisting, and reaching. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

To apply, please provide the following:

  • Resume with education, employment history
  • Contact information for 3 references
  • Brief cover letter addressing your interest in the position

Application materials should be emailed in PDF format with “Lead Preparator” in subject line to:

No phone calls please. To learn more about di Rosa, visit

Please note: di Rosa is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, gender or gender identity, national origin, disability, age, citizenship status, marital status, Vietnam era or special disabled veteran's status, sexual orientation or other basis protected by law. di Rosa makes reasonable accommodations for qualified applicants and employees with disabilities as defined by and in compliance with California law.

Deadline: 07-31-2017

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