California Arts Council

State of California

Arts Jobs - Detail

Contract Registrar
di Rosa

Napa, CA

POSITION TITLE: Contract Registrar


CLASSIFICATION: Contract; part-time

DURATION: July – December 2017

Summary: di Rosa seeks a qualified part-time registrar to work on a contract basis to assist with collections management and exhibition projects.

About di Rosa: di Rosa is a catalyst for transformative experiences with contemporary art of Northern California. Located on 217 scenic acres in the Carneros region of the Napa Valley, di Rosa offers a variety of exhibitions and educational programs for all ages and houses the foremost collection of Bay Area art in the world. A wide range of styles, media, and subject matter provides an overview of the creative energy and freedom to experiment that characterize this region of California. The property includes three separate galleries, a sculpture park, a 35-acre lake, and a wildlife preserve. 


  • Manage and oversee tracking, registration, care and handling of art objects for incoming loans, commissioned works, and temporary projects
  • Responsible for registration of collection art work, including outgoing loans, movement, and conservation
  • Manage shipping and receiving of artwork including administrative activities, arrangement for travel of works of art, condition reports and courier duties
  • In collaboration with the Curatorial team and the Lead Preparator, provide on-site supervision and care of all works of art during installation and de-installation, and throughout the run of an exhibition
  • Assist with the shipment and care of objects loaned from di Rosa’s collection, including providing supervision of the mounting of di Rosa loans at other venues as needed
  • Document incoming and outgoing artwork presented at di Rosa; arrange exhibition photo shoots with contract photographer
  • Handle for contracts with outside vendors related to registrarial projects including insurance policies and government certifications
  • Oversee artist contracts related to commissioned works and temporary projects
  • Point person for other di Rosa staff regarding events and activities that may affect exhibition objects
  • Support artists in the shipping of materials for the creation of works on-site
  • Responsible for maintenance of art storage areas, and off site professional art storage facilities
  • Track and monitor repairs to artwork; notify owners and insurance carriers in case of damage
  • Support the Lead Preparator in maintaining exhibitions; open and close galleries for public viewing
  • Maintain inventory of materials and supplies for registration work
  • Manage exhibition and image archives
  • Work closely with the Curator and contract Exhibition Designer to assure the best results for the curatorial vision of a project 

Minimum Requirements:

  • Bachelor’s degree in Visual Arts, Art History or equivalent experience required
  • Specific coursework in registrarial procedures preferred
  • 4 years’ experience as Registrar or similar position in a museum, gallery or arts organization
  • Demonstrated knowledge of museum display techniques
  • Experience with art handling, storage, packing, crating and installation
  • Experience with museum object database systems (The Museum System preferred), PC computer systems and software
  • Excellent written, verbal and interpersonal communication skills
  • Excellent organizational skills, with particular attention to detail and capacity to effectively manage multiple tasks and deadlines
  • Ability to work effectively in partnership with people of diverse cultural backgrounds
  • Flexibility to work variable schedules, including days, evenings and weekends

Working Conditions: Applicants must be comfortable with and enjoy nature, including native waterfowl and domestic peacocks that roam freely on the grounds. Must possess a car and valid driver’s license and be willing to work occasional nights and weekends.

General Time Commitment: This position will require an average of 2 days of work per work week on site (M-F) with occasional weekend hours. Additional hours related to exhibit installation.

Physical Demands: This position will include a large amount of moving between buildings and on event sites. It requires an ability to stand, walk, move and remain active consistently and for sometimes lengthy periods.  Ability to lift 50 pounds.  Ability to perform routine bending, stooping, twisting, and reaching. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

To apply, please provide the following:

  • Resume with education and employment history
  • Contact information for 3 references
  • Cover letter addressing your interest in the position

Application materials should be emailed in PDF format with “Contract Registrar” in subject line to:

No phone calls please. To learn more about di Rosa, visit

Please note: di Rosa is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, gender or gender identity, national origin, disability, age, citizenship status, marital status, Vietnam era or special disabled veteran's status, sexual orientation or other basis protected by law. di Rosa makes reasonable accommodations for qualified applicants and employees with disabilities as defined by and in compliance with California law.

Deadline: 07-31-2017

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