California Arts Council

State of California

Arts Jobs - Detail

L.A. Louver

Venice, CA

Established contemporary art gallery seeks a full-time Registrar to join its team. Ideal candidate will be extremely detail-oriented, highly organized, and a talented communicator, who thrives in a fast-paced environment. Proven experience with domestic and international shipping, customs brokers/freight forwarding, packing methods and fine arts insurance is essential.

General duties

  • Coordinate and track internal and external movement of artwork for the gallery
  • Manage all logistics related to artwork for gallery projects, on- and off-site exhibitions and sales
  • Generate paperwork associated with the movement of artwork, including incoming and outgoing receipts, consignments and loan agreements
  • Liaise with clients for deliveries, installations and special projects
  • Manage preparators and art handlers, communicating deliveries, installations and pickups for gallery business 


  • Manage installation and de-installation logistics, planning and scheduling for gallery and private warehouse
  • Facilitate necessary loan and/or consignment paperwork with artists and lenders
  • Ensure and manage insurance certificates and bonds
  • Ensure packing, handling and installation standards and protocols are met, as set by Artist or Lender
  • Diagnose conservation and/or framing as needed, and liaise with vendors

Client Deliveries and Special Projects

  • Set up, arrange and attend site visits needed for private property installations
  • Liaise with appropriate vendors and installers to manage and execute deliveries and installations to clients’ homes
  • Serve as client liaison for all installation scheduling, needs, and manage requests

Collections Management

  • Manage all aspects of gallery and privately owned art inventory
  • Conduct regular inventory audits and correlate findings in database
  • Diagnose packing/storage/shelving protocol for all objects
  • Conduct regular condition reports and diagnose conservation needs for artworks
  • Maintain Artbase database -- add new records, artwork data, update locations
  • Manage all incoming/outgoing receipts and paperwork for all locations
  • Manage insurance needs for all locations; maintain yearly art insurance standards and requirements
  • Research and confirm provenance and exhibition history for artworks


  • Research with sales histories and provide reporting
  • Approve vendor invoices; review and log any/all vendor costs


  • Degree in museum studies, art history, visual arts or similar field
  • Minimum of three years’ registration experience at a gallery, museum or related institution
  • Proficiency with ArtBase or other inventory tracking database, Adobe Creative Suite, MS Office

Please send cover letter and resume to No phone calls, please.

Deadline: 07-23-2017

Return to Arts Jobs