California Arts Council

State of California

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Administrative Coordinator
VOX Femina Los Angeles

Culver City, CA

VOX seeks a part-time Administrative Associate, to serve as the primary liaison between the organization and its donors, subscribers and other supporters, and to handle the organization’s administrative needs.


Database Management (Patron Manager/Salesforce)

  • Keeps current for donors, subscribers, singers, single ticket and merchandise purchasers, alumnae, audition candidates, etc.
  • Maintains/updates email list.
  • Runs mailing lists from database as requested 

Donor/Customer Communications

  • Processes donations, generates and sends thank you notes
  • Fulfills merchandise orders and conducts inventory as necessary 

Financial Tasks

  • Processes & deposits incoming checks, credit cards, and cash for tickets, subscriptions, donations, merchandise, etc.
  • Processes & deposits ticket sales, donations, and merchandise sales after concerts and events and reports to ED & BOD.
  • Communicates with Executive Director and Treasurer to regularly reconcile office records and Finance records for ticket and subscription sales.            

Fund Development

  • Assists Executive Director in preparing support materials for grant applications and other fundraising efforts.
  • Assists as needed with event planning and logistics for fundraising events. 


  • Posts regularly to social media following appropriate social media guidelines
  • Updates content on website as needed

QUALIFICATIONS: Applicants should be motivated, creative, and hard-working individuals with an interest in arts management, and have:

  • Ability to interact and communicate effectively with donors, subscribers, singers and Board members.
  • Database / CRM management experience a plus (Patron Manager or Salesforce preferred)
  • Proficient in Microsoft Word and Excel.
  • Proficiency in use of social media platforms, particularly Facebook, Twitter, Instagram, and YouTube.
  • Working knowledge of WordPress content management platform a plus.
  • Familiarity with choral music and/or the performing arts is helpful, but not required
  • Dependable, flexible, self-motivated, learns quickly, anticipates needs with HIGH LEVEL of initiative, and is capable of handling a diverse workload and multiple tasks with accuracy and in a calm and efficient manner and under minimal supervision.

Other specifications: 8-10 hours per week (up to 15 during busy time periods). Flexible schedule, will often work from home (though expected to work in the Culver City office a minimum of one day per week). Must be available occasional evenings and weekends for rehearsals, concerts and meetings. Must have a vehicle and valid driver’s license.

Contact:Nicole Kelly
Address: 3341 Caroline Ave

Deadline: 08-31-2017

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