California Arts Council

State of California

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Exhibitions and Public Programs Manager
Pro Arts

Oakland, CA

Pro Arts is among the oldest and most significant institutions for contemporary art in Oakland. Shortly after its formation in 1974, under the name of Alameda County Neighborhood Arts Program, Pro Arts became an important venue for artistic experimentation and engagement with the arts. Today, Pro Arts continues to support art that pushes boundaries, generates critical discourse and challenges the status quo.

Pro Arts shows contemporary art in all its forms. Through our interdisciplinary approach to curating, which fosters collaboration and the cross-pollination of ideas, we champion new art practices and emerging forms of cultural production. We remain rooted in the local art scene, committed to openness, inclusivity and the advancement of universal access to art and culture.

We support contemporary artists directly through exhibitions, commissions, interdisciplinary series and presentations, residency programs, satellite projects, digital platforms and publications. Annually we present over 200 artists, working in diverse artistic fields, conduct over 700 art education programs for youth, and reach an audience of over 10,000.

Pro Arts’ public programs consist of exhibitions, performances, literary and film events, lectures and discussions thus allowing for a diverse array of interested audiences to become acquainted with the latest developments in contemporary art. In 2016, Pro Arts began hosting two new professional development programs: Studio Lab Curatorial and Studio Lab Artist Residency Programs. These new programs provide emerging curators and artists with the opportunity to develop and expand their curatorial and artistic professional practice.


POSITION SUMMARY: The Exhibition and Program Manager is responsible for coordinating the artistic, public and educational programs and contributes to the development and planning of all artistic programs. The Exhibition and Program Manager reports directly to the Executive Director and works closely with the rest of Pro Arts team. The Exhibition and Program Manager supervises installation crews, interns and volunteers and maintains positive working relationships with exhibiting artists, Board, donors, and colleagues within the field of contemporary art. This is a part-time position (up to 20 hours a week) with an opportunity to grow into a full-time position. Gallery open hours are Wednesday – Friday noon to 6:00 p.m. with some weekend and evening hours as per installation schedule and public program events schedule.

Key Responsibilities:

  • Curatorial
  • In charge of all gallery operations and maintaining gallery hours and exhibitions.
  • In charge of maintaining residency area, space and program.
  • Develops and manage an exhibition and programs calendar, annual schedule of activities, exhibition briefs, exhibition contracts, exhibition files and archival documentation.
  • Research, writes and provides editorial review of exhibition collateral and didactic material including briefs, web text, text panels, and other interpretive labels and gallery documents.
  • Coordinates all aspects of exhibition logistics including scheduling, procuring, processing loans, shipping, ordering supplies, materials, and drafting partnership agreements.
  • Directs and oversees curatorial contract staff as assigned.
  • Coordinates the design, construction, and installation of exhibitions utilizing staff and outside contractors.
  • Develops, writes and otherwise actively participates in grants solicitations, in support of exhibitions and programs.
  • Maintains exhibit documentation including digital files, records, contracts, representation images, photo credits, and shots of exhibition final installation.
  • Works with volunteers and interns on specific exhibit related projects.
  • Leads ongoing research in emerging contemporary art practices, concepts, critical discourse and theory, and global trends and currents.
  • Public Programs
  • Maintains Public Programs calendar, the archiving protocols, and program documentation including digital files, records, images, and contracts.
  • Work and manage public program events when assigned.
  • Creates partnerships and develops new public programs ideas, leading all communications with external colleagues, contracted curators, donors, consultants, volunteers, etc.
  • Builds and sustains relationships with community groups and partner institutions to further enhance the Public Program objectives.
  • Conducts research in support of program development.
  • Evaluates all programs for quality, attendance, educational content, cost effectiveness, sustainability, etc.
  • Administration and Leadership
  • Leads regular Exhibition and Public Program planning meetings, with a focus on exhibit-related partnerships and integrated program development.
  • Facilitates transparent communication and congenial working relationships among staff members, exhibition program partners, artists, curators, cultural workers, and the community members at large.
  • Builds and maintains relationships with partner institutions, museum colleagues, individual lenders/donors and community groups to further achieve curatorial objectives of Pro Arts.
  • Attends internal and external meetings as a representative of Pro Arts.
  • Oversees artist honoraria, awards, and commissions. Maintains existing funding sources.
  • Attends designated meetings with Executive Director, Board of Directors and Curatorial Committee to present and discuss programs.
  • Works closely with Executive Director on a communication and publicity strategy to ensure the highest quality of visitor experience while increasing Pro Arts’ exhibit visibility in the cultural community.
  • Monitors the Exhibitions and Public Programs budgets. Assists with fundraising and fiscal accountability.
  • Represents Pro Arts at social and civic events.
  • Raises the profile of Pro Arts by interfacing on a peer level with other regional and national cultural spaces, Museum, art agencies, etc.

Essential Qualifications

  • Impeccable communication and writing skills.
  • Creative thinker with historical knowledge base of Contemporary Art practice and studies.
  • Ability to effectively interact with diverse groups and individuals.
  • Ability to advocate for an idea, project, or program to colleagues, donors, and funding agencies.
  • Passion for and understanding of the Pro Arts’ mission, vision and values.
  • Ability to maintain strict confidentiality.

Education and Experience

  • Requirements include a Bachelor’s degree from an accredited institution and an MA in Museum Studies, Exhibition Design, Arts Administration, Cultural Studies, or Art History.
  • 3+ years of experience in successfully developing and managing exhibitions and public programs content.
  • 3+ years of experience in leading the development of programs for targeted audiences. 


  • Excellent writing, speaking, interpersonal, organizational, multi-tasking, and problem-solving skills.
  • Computer literacy including Microsoft Office suite, Power Point, Adobe suite, etc.
  • Ability to work on a wide range of projects independently and collaboratively with a diverse audience.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. ​

Contact:Natalia Mount
Address: 150 Frank H. Ogawa Plaza

Deadline: 09-25-2017

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